Privacy Policy

Effective 8/8/24

This Privacy Policy provides information about how Sonoma Biotherapeutics, Inc. (“Sonoma Bio”) and its affiliates collect, use, share and safeguard information relating to individuals (“Personal Information”), and information about your rights and choices regarding our processing of your Personal Information. A reference to “Sonoma Bio “we,” “us,” or “our” is a reference to Sonoma Bio and any relevant affiliate involved in the Personal Information processing activity.

This Privacy Policy applies to all visitors to our website (sonomabio.com, referred to herein as the “Site”), to online services provided by us or our affiliates that contain a link to this Privacy Policy, and to any form of communication between you and us (collectively referred to as the “Services”). Please read this Privacy Policy carefully. By interacting with the Site or otherwise providing your Personal Information and other information through our Services, you agree that we may collect, use, share and/or transfer that information in accordance with the terms of this Privacy Policy, subject to your rights and our obligations under applicable law. You also acknowledge and agree to be bound by all of the terms and conditions in the Site’s Terms Of Use, which are fully incorporated herein by reference. This Privacy Policy does not apply to Personal Information relating to job applicants or our employees.

Sonoma Biotherapeutics, Inc., located 201 Haskins Way, Suite 203, South San Francisco, CA 94080, USA, is the controller of your Personal Information as described in this Privacy Policy, unless specified otherwise.

This website is intended for visitors who are residents of the United States. We make no representation regarding the appropriateness or regulatory compliance of the Site or its contents for visitors and users outside the United States.

Personal Information Collected

Information Provided by You

We collect Personal Information you choose to provide to us, such as your name, address, telephone number or email address, through registrations, applications, surveys, support or information requests, or other data capturing processes. This includes Personal Information you send to us when you contact us with your questions or comments through Contact pages on this website, or Personal Information you provide to us for another purpose. We may combine information we have about you with information obtained from public sources. Healthcare professionals may choose to provide us with information relating to their specialties, and professional status and affiliations. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

If you submit any Personal Information relating to other people to us, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Policy.

Information Collected from Website Use & Navigation

We collect information when you use and navigate the Site or interact with our emails, such as the URL of the website you came from, the browser software you use, your Internet Protocol (IP) address, date/time of access, data transferred, pages visited, amount of time you spend on the Site, information about transactions conducted on the Site, and other “clickstream” data. This data is generated and collected automatically, as part of the standard operation of the Site.

Cookies

To make the Site work properly, we sometimes place small data files called cookies on your device. A cookie is a small text file that we or our third-party service providers may transfer to your device when you visit our Site. Cookies retain certain information to help websites recognize a user’s device as they navigate from page to page or when they later return to a website. We use cookies to learn how our Site is used, which allows us to analyze and improve the Site’s performance, navigation, and ease of use. Cookies may be served by the entity that operates the website you are visiting (“first party cookies”) or by other companies (“third party cookies”).

We use cookies and similar technologies for a number of reasons, like helping us see which features are most popular, counting visitors to a page, facilitating Site navigation, and generally providing you with a better experience. These cookies generally fall into one of the following categories:

CATEGORY:  WHY WE USE THESE COOKIES

Strictly Necessary: These cookies are necessary for our Site to function properly and in a secure manner, and cannot be turned off in our systems.

Functional: We use these cookies to provide enhanced services or a more personalized user experience, such as by remembering your settings and preferences. For example, we may use these cookies to remember your language preference.

Performance: We use these cookies to collect information about how you interact with our services, and to help us understand and improve the performance of our Site. For example, we may use these cookies to determine if a user has interacted with a certain page, or to learn more about which features are the most popular with our users.

Advertising: We and advertising service providers we may retain use these cookies to deliver advertisements and promotions, to make them more relevant and meaningful to visitors to our Site, and to track the efficiency of our advertising campaigns, both on our Site and on other websites.

You have a number of options to control or limit how we and our third party service providers use cookies and similar technologies, including for advertising purposes. You can opt out of cookies on our website cookie banner (except strictly necessary cookies). For more information about disabling cookies and other tracking technologies, please refer to the following resources. Please note that if you opt out of cookies, certain features on our Site may not function properly.

• Disabling cookies via web browser:You can typically turn cookies off through your browser or set your browser to notify you before accepting them. To do this, follow the instructions provided by your browser. Many browsers and devices accept cookies until you change your settings. You can learn more about cookies by visiting www.allaboutcookies.org, which includes additional useful information on cookies and how to block cookies using different types of browsers.
  
• Opt out of network advertising: The Digital Advertising Alliance and Network Advertising Initiative maintain websites where consumers can opt out from receiving interest-based advertising from some or all of the network advertising companies participating in these programs. To opt out, visit http://optout.aboutads.info/, and http://www.networkadvertising.org/managing/opt_out.asp. European users may opt out of receiving targeted advertising through the European Interactive Digital Advertising Alliance.
• Opt out of targeted ads on social media: You can opt out of receiving ads on Facebook, Pinterest, or Google that are targeted to your interests by changing your ads preferences in your account Settings tab. For information on how to opt of interest-based advertising and website tracking on Twitter, please visit https://help.twitter.com/en/twitter-for-websites-ads-info-and-privacy. To manage advertising preferences on LinkedIn, visit https://www.linkedin.com/help/linkedin/answer/62931/manage-advertising-preferences?lang=en
• Check your mobile device for settings that control ads based on your interactions with the applications on your device. For example, on your iOS device, turn off the “Allow Apps to Request to Track” setting, and on your Android device, enable the “Delete advertising ID” setting.

Google Analytics

Our Site uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics may collect information about your use of the Site, including your IP address. Google uses cookies to provide information about visits to our Site, including number of visitors, the websites from which visitors have navigated to our Site, and the pages on our Site to which visitors navigate. More information on Google Analytics can be found at the following link: www.google.com/policies/privacy/partners/. To prevent your data from being used by Google Analytics, you can install Google’s opt-out browser add-on. For instructions on how to turn off Google Ads, visit https://support.google.com/ads/answer/2662922?hl=en

When you visit the Site or interact with us in other ways, you can refuse to supply Personal Information. However, this may prevent you from engaging in certain Site-related or other activities.

Use of Personal Information

This section describes the purposes for which Sonoma Bio uses the Personal Information we collect. Please note that there may be other uses, which we would describe to you when we collect the information.

To contract with you

We may use the information you provide us to help us fulfill a contract with you, when you use our Site under the applicable Terms of Use, and for other contractual purposes. We may also use this information to enforce our rights arising from such contracts.

Our legitimate business interests

We process your Personal Information to pursue our legitimate business interests, including to:

• understand you and your preferences to enhance your experience and enjoyment using our Site;
• operate, maintain, and improve the content, design and navigation of our Site;
• respond to comments and questions, provide requested services and information, and otherwise communicate with you;
• develop and deliver our products and services;
• comply with regulatory monitoring and reporting obligations; and
• study website traffic patterns, detect and correct technical errors, and protect, investigate, and deter against fraudulent, unauthorized, or illegal activity.

To the extent permitted by applicable law, we may combine the various types of data we collect. We use this combined information to identify, update, expand, and analyze business opportunities. Such analysis may be conducted through third party services, using anonymous data and aggregate statistics generated by our information collection. We may use aggregate and/or de-identified data about visitors to our Site for various business purposes, including development and improvement activities.

Consent

We may use your Personal Information when we have your consent to do so, where required or permitted under applicable law. If we are using your Personal Information on the basis of consent, you may withdraw your consent at any time (which will not affect the lawfulness of the processing before consent was withdrawn, or as otherwise agreed in writing) by contacting us at info@sonomabio.com.

Compliance with Legal Obligations

We reserve the right to use your Personal Information (i) as required by law, court order, legal process or government or regulatory requirement; (ii) to respond to a request from public or government authorities; or (iii) to protect the safety, rights, or property of the public or Sonoma Bio. 

Sharing/Transferring Personal Information

In general, we may share and/or transfer your Personal Information to affiliates, agents, vendors or service providers who assist us in the process of providing products or services to you, or otherwise perform functions on our behalf. Third party service providers may use Personal Information we provide to them only as instructed by Sonoma Bio. We will not rent, sell or otherwise transfer your Personal Information to a third party for monetary consideration. We reserve the right to disclose Personal Information to third parties where we believe in good faith that disclosure is required to comply with our legal obligations under applicable laws, to cooperate with regulators or law enforcement authorities, to comply with a judicial proceeding or legal process, or to protect the safety, rights, or property of our customers, the public, or Sonoma Bio. If we sell or transfer a business unit or asset to another company, we may share or transfer your Personal Information pursuant to the terms of the transaction. In addition, we may disclose information about you to a third party at your request, or if you consent to the disclosure. We may also disclose aggregate or de-identified data that is not personally identifiable to third parties for any purpose.

Your Privacy Choices

You may update your Personal Information and your preferences, or request that we delete your Personal Information, by contacting us at info@sonomabio.com. Our response to such requests will be limited to information under our direct control. We will respond to your request consistent with applicable law. Please note that we may need to retain certain Personal Information for recordkeeping purposes and/or to fulfill any pending request.

Updates to Our Privacy Policy/Notification of Changes

Sonoma Bio is continually improving and adding new functionality and features to our Site. Because of these ongoing improvements, changes in the law and the changing nature of technology, our data practices will change from time to time. Accordingly, we reserve the right to update or modify this policy at any time and from time to time without prior notice. If and when our data practices change, we will post the revised policy on our Site. Such changes to the Privacy Policy will become effective when posted. Unless stated otherwise, our current Privacy Policy applies to all Personal Information that we have about you. Your continued use of the Site after any changes or revisions to this Privacy Policy indicates your agreement with the terms of such revised Privacy Policy. We encourage you to check this page frequently to obtain the latest information on our privacy practices.

Children’s Privacy

We are committed to protecting the privacy of children and do not knowingly collect Personal Information from children under the age of 18. You should be aware that this Site is not intended for, or designed to attract, children under the age of 18. No information should be submitted to Sonoma Bio through this Site by visitors who are less than 18 years of age.

Security

Please note that any information you send to Sonoma Bio via email, in a sign-up form on the Site or via the Internet is not completely secure. We take reasonable steps to protect the Personal Information provided via our Site from loss, misuse and unauthorized access or disclosure, however, no Internet or e-mail transmission is ever fully secure or error free. Due to the nature of the Internet, there is a possibility that unsecured (unencrypted) email or Internet transmissions could be intercepted and read by third parties. Sonoma Bio assumes no responsibility for interception of confidential information or Personal Information (including in a resume or CV or a sign-up form) that you send in an unsecured (unencrypted) email message or other Internet transmission to and from this Site. Therefore, you should take special care in deciding what information you send to us via e-mail, in a sign-up form or via other Internet transmission. DO NOT SEND INFORMATION RELATING TO YOUR MEDICAL CONDITIONS OR THOSE OF A FAMILY MEMBER OR ANY OTHER SPECIFIC PERSONAL HEALTH INFORMATION VIA OUR WEBSITES, AS SONOMA BIO CANNOT BE RESPONSIBLE FOR PERSONAL HEALTH INFORMATION SENT THROUGH OUR WEBSITES. Please keep this in mind when disclosing any Personal Information to Sonoma Bio via the Internet. 

Data Retention and Access

We retain Personal Information or as long as needed or permitted in light of the purpose(s) for which it was obtained and as described in this Privacy Policy. The criteria used to determine our retention periods include: (i) the length of time we have an ongoing relationship with you; (ii) whether there is an applicable legal obligation; and/or (iii) whether retention is advisable to enforce our agreements, satisfy applicable statutes of limitations, resolve disputes, or manage litigation or regulatory investigations.

Links to Third Party Websites

This Privacy Policy applies only to websites owned or controlled by Sonoma Bio. Our websites may contain links to other sites that are owned or controlled by third parties. Please be aware that we are not responsible for the privacy policies of such other sites or how these sites operate or treat your Personal Information. We encourage you to be aware of this when you leave our Site and to read the privacy policies and terms of use associated with each of these third party websites that collect personally identifiable information.

International Data Transfers and Processing

Any Personal Information you provide to Sonoma Bio, and that Sonoma Bio shares with affiliates, agents, vendors and service providers, may be stored and processed, transferred between and accessed from the United States and other countries, which may not guarantee the same level of protection of Personal Information as the country in which you reside. However, Sonoma Bio will handle Personal Information in accordance with this Privacy Policy, and in compliance with applicable law.

Your California Privacy Rights, Other US State Privacy Rights (As Applicable):

This section describes how we collect, use and share your Personal Information where it is subject to the California Consumer Privacy Act 2018, as amended (“CCPA”), and, where applicable, data privacy laws similar in scope and content to the CCPA in effect in other US states (“State Data Privacy Laws”). This section also describes your rights with respect to your Personal Information. For purposes of this section, “Personal Information” has the meaning given in the CCPA and/or applicable State Data Privacy Laws, and generally means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked to a consumer or device.

Please note that this section does not apply to information exempted from the scope of the CCPA or other applicable State Data Privacy Laws.

This section does not apply to Personal Information relating to our employees, job applicants, and contractors, who will receive a separate privacy notice from us where required by law.

Personal Information collected

We collect the following categories of Personal Information: (i) identifiers such as name, address, IP address, and other similar identifiers; (ii) Personal Information described in subdivision (e) of Section 1798.80 (California customer records statute) such as a name, address, telephone number, credit card number; (iii) commercial information such as products or services purchased; (iv) internet/electronic activity such as browsing history and search history; (v) professional information such as job title and expertise; (vi) geolocation data including geographic coordinates/physical location; (vii) professional or employment-related information; (viii) audio, video, electronic or other similar information; and (ix) inferences (inferences and analytics based on your purchase/transaction history, based on preferences that you provide us or that we observe (e.g. product preferences, communication preferences).

We have disclosed these categories of Personal Information for a business purpose within the last 12 months (see “Sharing/Transferring Personal Information” above for information about the categories of third parties with which Personal Information is shared, and “Use of Personal Information” for a description of the business purposes for which Personal Information is collected and used). We do not sell or share, and within the last 12 months have not sold or shared (as the terms “sell” and “share” are defined by applicable State Data Privacy Laws), Personal Information to third parties. We obtain the Personal Information collected from the following categories of sources: directly from you or your agent; directly and indirectly from the Sites; from affiliates or third parties that interact with us; and/or from publicly available information. We will not collect additional categories of Personal Information or use the Personal Information we collected for materially different, unrelated, or incompatible purposes without providing you notice and/or obtaining your consent where required by law.

See the section entitled “Data Retention and Access” above for a description of the criteria used to determine how long we retain Personal Information. We do not use or disclose sensitive Personal Information (as defined in the CCPA) for purposes other than those specified in CCPA Regulations Section 7207(m).

Your Privacy Rights

Where provided for under applicable law, you are entitled to certain rights relating to your Personal Information, subject to certain exceptions, including the following:

1. You have the right to a copy of your Personal Information in our possession, or to request information about the categories of Personal Information we have collected about you, the categories of sources from which we collected the Personal Information, the purposes for collecting, sharing or selling the Personal Information (where applicable), the categories of third parties with whom we have shared or sold your Personal Information and the purpose for which we shared or sold your Personal Information (where applicable), and information about the specific pieces of Personal Information we have collected about you.
2. You have the right to request that we correct in our records any Personal Information about you that is inaccurate.
3. You have the right to request the deletion of Personal Information that we collected about you and retained, subject to certain exceptions.
4. You have the right to opt out of the sale or sharing of your Personal Information with third parties for targeted advertising purposes, where such a “sale” or “sharing” is occurring (as such terms are defined by applicable law).
5. You have the right to limit the use or disclosure of your sensitive Personal Information, where collected and as permitted under applicable law.

You can exercise these rights up to twice within a 12 month period. To do so, contact us at privacy@sonomabio.com. For your protection, when you seek to exercise the rights described above, it will be necessary for us to verify your identity or authority to make the request and confirm that the Personal Information relates to you. We will verify your identity by asking you to provide identifying information that we will match to information in our records. Only you or a person that you authorize in writing to act on your behalf may make a verifiable consumer request related to your Personal Information. You (or your authorized agent) must provide documentation signed by you demonstrating that the agent is authorized to submit a verifiable Personal Information request on your behalf.

We will endeavor to respond to a verifiable consumer request in the timeframe prescribed by applicable State Data Privacy Laws, typically within 45 days of receipt. Please note that your right to deletion of Personal Information is subject to certain exceptions by law. If you submit a request for deletion and we retain any Personal Information under one or more of these exceptions, we will explain this to you in our response. In accordance with your rights under State Data Privacy Laws, we will not discriminate against you for exercising your privacy rights. We do not charge a different price or rate or provide a different level of product or service quality based on you exercising your privacy rights.
In US states other than California (and other jurisdictions) with similar data privacy regulations, we may collect from you the categories of Personal Information described above. We collect and manage (including disclose) Personal Information in compliance with applicable local laws and regulations. As noted, we do not sell your Personal Information to third parties, nor do we use it for automated decision making or profiling.

 

Contact Us

If you have any questions about this Privacy Policy or concerns about the way Sonoma Bio processes your Personal Information, or require assistance in managing your privacy choices, please contact us as follows:

Sonoma Biotherapeutics, Inc.
201 Haskins Way, Suite 203
South San Francisco, CA 94080
USA
Attn: Legal/Privacy
info@sonomabio.com